Immediate Resources Available to Students on Reporting Sexual Harassment/Assault
Over the last 7 months, we have looked for information that is available online in regards to reporting sexual harassment/assault at TUJ. The information that we have found is limited, but here is what's currently available (as of December 2nd, 2017) regarding how to report sexual harassment/assault within members of the TUJ Community.
It is possible to key word search into the search bar directly, but if not, first, go to TUJ's website: https://www.tuj.ac.jp/index.html
Click on the banner at the top "Services & Facilities"
Scroll down to the subtitle "Counseling Services" and click on the option that says "Counseling Services"
Click on "Self Help Information"
Click on "Sexual Harassment and Assault"
This page defines sexual harassment and assault.
The tab "If It Happens To You" cannot be clicked, and does not jump to a subsection of the page like the previous three tabs do. Currently, on the TUJ website, there are no clear guidelines on how and where to report Sexual Harassment and Assault within members of the TUJ Community.
We were unable to find when the page was first created, but there was not this much information on this page earlier in the year (ex: the definition of Sexual Assault could only be found in the Student Conduct Code).
The Japanese version of the page does not have the "If It Happens To You" tab.
Right clicking "View Page Source" on the English version of the page, leads to this source code. This page is unpublished.
Things can be hidden in the source code of a page by the creator(s), for whatever reason. Under the tab, "If It Happens To You" reads:
Ask for help (All reports will be held as confidential as possible)
Talk to one of the ombudspersons
Ron Carr, CL
Christina Itaya, CLA
Fred Myers, CLA
Kay Summers, AEP
Shinya Watanabe, CLA
Mariko Nagai, CLA
File a complaint with the Grievance Committee
Thomas Boardman, Library
Kathy Schmitz, AEP
Lee Roser, CLA
Barry McCarthy, Law
Leonard Horton, CLA
Talk to the counselors
Kaori and Robyn
1) Some of the people listed here, no longer work at TUJ. Therefore, it is understandable that this list is hidden. However, it is a problem that there is no updated version of the list of appropriate faculty members to go to when a student is in trouble.
2) Upon searching "ombudsperson" on the TUJ webpage, we were directed to the PDF file (linked here)
This PDF file is solely on academic grievances. There is one paragraph regarding non-academic grievances (which would include sexual harassment/assault within the TUJ Community):
3) A Grievance Committee is a board that reviews cases. TUJ has its own Grievance Committee; this would mean that TUJ should technically have the ability to "advise on, investigate and handle conduct complaints of various sorts" autonomous of Main Campus as Dean Stronach stated in the email sent out to the undergraduate student body on December 2nd. But the list of people on this Committee is not made public. Also, it is ambiguous as to whether this Grievance Committee is solely for academic grievances, or whether they handle other types of grievances as well.
Moreover, after careful examination of the TUJ Student Handbook (NOT the Student Conduct Code that TUJ shares with Temple University), there are no mentions of Sexual Harassment or Assault and how to report it if someone is a victim of either harassment/assault.
An article (linked here) was written about TUJ's lack of resources, instructions, and staff training/knowledge regarding handling sexual harassment/assault allegations, in main campus's newspaper, The Temple News.*
TU Rome (a branch campus of Temple University that students can only attend for study abroad up to a year) currently has a program manual (linked here) with a section on sexual assault, where to go, and what measures can be taken. Although the section is flawed, it exists in the manual. TUJ does not have that section in their manual/handbook.
Moreover, TU Rome has a 39 page document available online on Title IX Care and Compliance (linked here). This document is detailed and mentions a faculty handbook. With this, it explains important terms such as Title IX, the Clery Act, and the VAWA Reauthorization Act. It also explains Italian Law in terms of dealing with Sexual Assault and explains Temple's policy regarding Sexual Misconduct.
This document seems to have been created to train faculty and staff at TU Rome and is extremely important as it provides valuable information. Although TUJ staff may have undergone a similar training, no information regarding Sexual Assault apart from the ones mentioned above can be found.
Furthermore, faculty and staff members have access to something called the TUJ CARE Team. The CARE Team is for TUJ faculty and staff members to report to, when observing student (according to the page - mostly academic) behavior that they believe, to have the potential of leading to a Student Code of Conduct (description here) violation.
Departmental Representation of the CARE Team is listed below:
We are unaware of the extent to which TUJ faculty and staff members are informed of the CARE Team.
There may be more information regarding what to do if it happens to you, but this is what we came up with after extensive hours of research.
We believe that universities, regardless of their size, should have resources and information regarding who or where to go when one is harassed or assaulted by another student. Students should have adequate information available to them in cases where they want to report to the university, so that the perpetrator is held accountable for his or her actions. Moreover, students should have access to clear instructions as to where to go if they are seeking support, but do not want to report or make a formal complaint.
As of today, December 2nd, there seems to have been a manual that has been put together and sent out to the student body by Dean Stronach (linked here). However, students did NOT have access to this prior to today.
To conclude, in the case(s) that have been brought to our attention, students did not know where or who to go to when wanting to report sexual harassment/assault within TUJ students. There are no clear guidelines on how and where to report Sexual Harassment and Assault within members of the TUJ Community. It seems that in most cases, students either go directly to the Office of Student Services, or are directed to OSS by the professors that they confide in.
But there is (or was), a limitation to the training and knowledge that OSS holds as well.
More to come soon.
*The Editorial Board of the Temple News came out with an Editorial titled, "TUJ lacks resources" (linked here)
Editor's Note: There is a 4 page pamphlet handed out during student orientation (that we received Summer 2016) with the title "SEXUAL HARASSMENT & SEXUAL ASSAULT Are Prohibited At Temple University, Japan Campus (TUJ)". It is not available anywhere online and is not handed out again at TUJ. In it, the only resources that can be found about reporting, are the email addresses of Erica Adams and Masako Tanaka, the counseling office's phone number and email address, as well as General Counsel's (who is not mentioned by name) phone number but not his email address. We have scanned the hard copy that we retrieved. Please find it attached here.